Privacy & Security Policy

Introduction

Church of Christ Ministries Foundation (“the Foundation,” “we,” “us,” or “our”) is committed to protecting the privacy, security, and dignity of every individual who interacts with our ministry. We collect and manage information responsibly, transparently, and in a manner consistent with our mission of service, stewardship, and accountability.

By engaging with the Foundation through our website, events, programs, donations, or communication channels, you consent to the practices described in this Privacy & Security Policy.

A legal disclaimer

The Church of Christ Ministries Foundation provides assistance and support to retired ministers and qualifying individuals based on available resources, funding, and eligibility criteria. Submission of an application does not guarantee approval or financial assistance. All programs, services, and allocations are subject to the Foundation’s policies, board review, and the availability of funds at the time of the request.

The Foundation does not provide legal, tax, financial, or medical advice. Any information shared through our website, emails, forms, or communications is intended for general informational purposes only and should not be interpreted as professional advice. Individuals should consult with qualified professionals regarding decisions related to their personal finances, legal matters, medical needs, or other areas requiring specialized guidance.

The Foundation reserves the right to modify, limit, or discontinue any program or service at any time without prior notice. Use of our website or communication with the Foundation does not create a client, beneficiary, or advisory relationship.

By engaging with Church of Christ Ministries Foundation, you acknowledge and accept that assistance is offered at the discretion of the Foundation and is not guaranteed.

Information We Collect

We may collect the following types of information:

A. Personal Information

Information voluntarily provided by you, including:

Name, address, phone number, and email address
Donation history or giving preferences
Prayer requests or ministry communication preferences
Participation in events, programs, or volunteer activities
Any information submitted through contact forms, emails, or written correspondence

B. Non-Personal Information

Automatically collected data such as:

Browser type and device information
Log data, IP address, and website usage statistics
Cookies or similar technologies for basic site functionality

C. Donation & Payment Information

When giving online or electronically:

Payment information is processed securely through third-party payment processors.
The Foundation does not store full credit card numbers or bank account details.

How We Use Your Information

We use your information solely for ministry-related purposes, including:

Processing donations and providing contribution receipts
Communicating ministry updates, events, newsletters, and devotionals
Responding to prayer requests or inquiries
Maintaining accurate donor and member records
Improving our website and communication tools
Complying with legal and financial requirements

We do not sell, rent, trade, or share personal information with outside marketers. Any sharing is limited to service providers who assist with operations (e.g., payment processors, email systems), and they are required to protect your information.

How We Protect Your Information

The Foundation implements reasonable administrative, technical, and physical safeguards to protect your information, including:

Encrypted donation and payment processing
Secure data storage with restricted access
Regular review of digital security practices
Limited access to personal information for authorized personnel only
Secure email and file-handling procedures

While we strive to protect your information, no method of transmission or storage is completely secure. We cannot guarantee absolute security but remain committed to best-practice standards.

Children’s Privacy

The Foundation does not knowingly collect personal information from children under age 13 without parental consent. If information is inadvertently collected, we will delete it promptly upon notice.

Third-Party Links

Our website or communications may contain links to third-party sites (e.g., event registration, secure donation portals). We are not responsible for the privacy practices or content of those external sites.

Your Choices & Rights

You may:

Update your contact information
Opt out of emails or communications at any time
Request copies of your donation history
Ask us to correct, update, or delete personal information where appropriate

To make a request, email us at: m.woodard@cocministriesfoundation.org

Data Retention

We retain donor and ministry-related information only as long as necessary to fulfill operational, tax, and legal obligations. Secure disposal procedures are used for records no longer needed.

Changes to This Policy

The Foundation may update this Privacy & Security Policy from time to time. Any changes will be posted with a revised “Effective Date.” Continued use of our services constitutes acceptance of the updated policy.

Contact Information

For questions or concerns regarding privacy or security, please contact us:

Church of Christ Ministries Foundation
Email: [info@cocministriesfoundation.org]
Phone: (863) 397-0147]